Job Description for Executive Administrative Assistant

Officer is responsible for the following duties:


  • Support finance department for processing of donations and tax-deductible receipts


  • Undertake the tasks of receiving calls, take messages, routing correspondence and provide replies to general queries including in emails and social media
  • Administrative support in marketing and communications


  • Project administration support eg. liaising with vendors and participants, data entry, making travel arrangements for overseas monitoring visits and overseas delegates for the Communities of Success Programme

Organizational tasks

  • Develop and carry out an efficient documentation, mailing and filing system
  • Monitor office supplies and research for suppliers


Technical Competencies:

  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills to work and meet deadlines
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Proactive in problem solving and has a positive attitude

Preferred qualification/experience:

  • Bachelor’s degree in relevant field, preferably in social service or corporate sector
  • Relevant fundraising experience

Salary Range:  $2,000 to $2,200


Interested applicants, please submit a detailed resume and expected salary via the website or email to: by 24 February 2023.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.